We specialize in providing non-profit scientific and medical societies professional management that is enhanced by a website content management system working together with an online association management system.
Integrating an online association management system (AMS) for membership and meeting registration, member directory, awards submissions and email communications, with an abstract submission site that organizes the meeting program, oral and poster sessions, together with a WordPress responsive website (CMS), creates a hard working, one-stop, web-based “virtual society office” for efficient and highly effective society management.
Here’s what we’re using for our clients today:
- For Abstract Submissions, Review, Decisions, Author Notifications & Programming
- Symposium Session Submissions
- Program planner and Online Program
- e-Posters can be tied to the abstracts and program, can also include video presentations
- Attendees can network with authors and each other, no need for a separate and expensive meeting app
- Top-Rated Membership Management Software for member applications, renewals, member director, member only content, networking
- Meeting registration that encourages non-members to join, lapsed members to renew and automatically integrates member discounts
- Awards nominations and submissions (no need for expensive awards platform)
- Online payments and accounting
- Email campaigns (can be used in lieu of expensive email marketing solutions such as Mailchimp or ConstantContact), for meeting announcements, calls for abstracts submission, reminders
- Career Center and Job Board
- Income & Expense Tracking, running profit and loss and balance sheet reports for Society board as well as 1099 tax preparation for outside accountant
- Full access to Society’s Treasurer and tax accountant
- Invoicing sponsors & exhibitors
- Automatic linking to Society’s online banking and credit card merchant service
- 1099 vendor tracking & reporting
Society Office Technology to Match the Level of Innovation of Scientific & Medical Societies
A non-profit professional society’s most valuable assets are their membership data and the important, innovative content generated by their scientific meetings and journals. We work with our clients to provide continuity between meetings, manage the business affairs and help the organizations to grow and prosper through the success of their members, especially young investigators and students.
e-Posters
Most of our clients still prefer traditional paper posters, but through the Oxford Abstracts system poster presenters can also upload digital e-Posters to the online program which can include video presentations and networking with other meeting attendees. E-Posters are accessible during and after the meeting (restricted to meeting participants), promoting dissemination of knowledge as well as easy interaction with the authors, and the option to allow scientific discussion and sharing.