Virtual Office

We specialize in providing non-profit scientific and medical societies professional management that is enhanced by a website content management system working together with an online association management system.

Each society we manage has its own physical address and we provide all office-related services without the overhead of an office lease, minimizing overhead. The creation of web-based office productivity software and services, such as online association management & conference management systems and videoconferencing, online accounting programs synched directly with credit card merchant services and the society’s bank account, provide transparency, security and efficiency..

Virtual Office Tools we are successfully employing:

• Association Management Software for membership & meeting registration: internet4associations.com
• Online Abstract Submission, Review, Programming, ePosters: oxfordabstracts.com
• Cost effective, user friendly, does it all Virtual & Hybrid Meetings & Networking:  Pfeedloop.com. This platform integrates your own Zoom Webinar account seamlessly into the platform so there are $0 streaming costs involved. Watch the 2023 Hybrid Awards Session below!

Visit the 2022 Virtual Platform Here:

2021 Hybrid Platform below:

• Online Bookkeeping & Financial ManagementL  QuickBooks Online: Automatically syncs with all major banks and credit card processing companies, accomodates multi-currency.

• Website Design:  WordPress We design and maintain all our own websites using WordPress content management system.
• Web Hosting: WPEngine: An advanced WordPress hosting platform which provides the ultimate in security, speed and 24/7 tech support.

Society Office Technology to Match the Level of Innovation of Scientific & Medical Societies

A non-profit professional society’s most valuable assets are their membership data and the important, innovative content generated by their scientific meetings and journals. One integrated database for online abstract management, e-Posters, online program planner, mobile app, online membership and registration is now available through innovative software developers with 15-20 years experience in the association market. Without having in-house IT, a society’s website can feature a single sign-on to access membership details, meeting registrations, scientific abstracts and presentations as well as member only benefits such as online journal subscriptions and member only educational content.

Not surprisingly, costs for a customized, integrated online system is less then the costs of these items purchased piecemeal by various technology providers.

The greatest savings come from having much better data. If a scientific or medical society is not integrating its scientific content with its membership & registration data, and is not capturing important details about the members, meeting participants and presentations, they are making strategic decisions based on sub-optimal information. This can be costly as well as limiting the growth & success of the society.

Other savings are realized through a more efficient administration with full integration of data and payments throughout all the society’s activities, minimizing the workflow. Members and meeting participants will also save time when their abstract submission or speaker presentation is connected to their membership profile, they will not need quite so many reminders to renew their dues or register for the meeting. Sponsors and Exhibitors are also much more likely to support the society when they realize an increase in ROI and can accurately attribute increased sales activity as a result of their participation.

There is one thing that hasn’t changed though…everyone still waits for the abstract deadline to submit their abstract!!!

Current Virtual Offices