Our Services

Organizing International Scientific & Medical Conferences, especially on behalf of non-profit organizations representing researchers in academia & government as well as those working in industry.
Working with 501c3.or g we help scientific meetings form into non-profit organizations to provide continuity and transparency to conduct business internationally in support of current and meetings.
Setting up or re-designing Society Websites (.org)
- Designing and Maintaining Responsive Websites for Non-Profit Societies in WordPress
Bookkeeping, Financial Planning & Budgeting.
- Over 30 years bookkeeping experience with non-profit societies utilizing Quickbooks Online QBO
  - QBO with direct Accountant’s Access, is linked with the Society’s credit card processor and bank accounts, automating incoming deposits and outgoing expenses, offering the Treasurer the ultimate in financial transparency and efficiency. Accountants access simplifies annual tax returns and audits.
Membership Services, Retention and Growth.
- We have been working with internet4associations.com for the past 8 years providing powerful, user friendly online membership renewal, applications and meeting registration linked to member discounts, surveys, awards applications, email marketing, invoicing and online membership directories. Alternatively, we can work with a society’s current Association Management System.
Awards programs for senior researchers, young investigators and trainees
Online Communications, Social Networking Platforms, E-mail Marketing, Newsletters
Nurturing the Development of Special Interest Groups within an Organization
International Relations and Globalization, Providing both a US and European Office
Executive Committee & Board of Directors Administrative Support and Liaison

Setting up, designing and maintaining responsive websites for non-profit scientific & medical societies

Utilizing WordPress, which our clients can easily administrate through multiple, authorized contributors such as staff, web editors and section editors. Please browse the following examples of websites we have designed in WordPress:

Conference Services & Full Event Planning

Scientific & Medical Conference Management

CONTRACT NEGOTIATIONS – Venue selection is fundamental to a successful event: when a first class venue is secured, for the lowest possible costs to attendees and the contract does not put the organization in a perilous position.
WEBSITE – Design a responsive website which will evolve as the program develops.
ADVERTISING – Publicizing the event and creating an interconnected network of interest to spread the word internationally, exponentially and with low expenditure of funds. Reach out to affiliated groups to secure endorsements and support.
PROGRAM SUPPORT – Support the program chairs, committee members and international members who are involved in organizing the program. Facilitate communication and work plan management. Facilitate abstract submission, review and notifications. Invited speaker management from invitations, reminders to onsite arrangements and travel reimbursements.
SPONSORSHIP – Identify corporate, academic and government supporters, motivate and empower program committee members to reach out to potential supporters in their sphere of influence and develop appropriate sponsorship opportunities. Encourage opportunities for discussion between high level representatives within industry and the Society’s executive committee to facilitate a partnership between industry and the Society to spur innovation and to support the Society’s educational mission.
FINANCES & BUDGETING – Create a working budget which is updated continuously in real-time and shared frequently with organizers.
ONLINE CONFERENCE MANAGEMENT – Set up and monitor an online abstract submission site, online registration (which is integrated with the online membership system) and if needed, online room reservation system and room sharing networking site.
TRAINEE AWARDS – Advertise and administer Travel Awards and Grants.
ONSITE LOGISTICS – Organize everything onsite, as well as off-site social events and room reservations for invited speakers and VIP’s (provide group reservation link to delegates and manage room pickup). One of the most important onsite tasks is to provide accurate numbers for each catering event and meeting room. This involves pre-planning, historical analysis and years of experience and good intuition.

We specialize in scientific & medical conference management, including but not limited to:

immunology related
oncology
viruses
bacteria
biochemistry
genomics
pharmaceutical
biotechnology
radiology
molecular imaging
nuclear medicine
neurology and neurosurgery

However, any scientific or medical conference would benefit from our many years of experience working with physicians, scientists, technologists and young investigators from academia, government as well as the biotech and pharmaceutical industry.

If you have been designated as the Program Chair of an upcoming symposium, conference, course or workshop, all you need do is contact Joan Oefner, by email and set up a time when you can discuss the details of the program with Joan. We normally work on a “per meeting participant fee” basis plus a commission on sponsorship/exhibit revenue.